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Data Source and Calculation
Bi-Annually, the Administration and Finance Division will identify and track all active desk procedures and desk audits required that impact a business process within the agency to provide an annual status report to Executive Management. The report template will be developed and maintained to show date created, date last updated and the current status of each desk procedure. Additionally, a rotation schedule will be implemented and maintained as to when a desk audit will be completed for specific units within the Administration and Finance Division for the biennium. The data gathered from the desk procedure reviews and desk audits completed bi-annually will feed into the metrics used in the annual report. The report should be broken out by area/department of responsibility and reflect data from July 1 to June 30th each year. The report will indicate ‘yes or no’ on whether a desk procedure review for the fiscal year has been completed. Completion of the status review will be required for submission by the Organizational Unit Head or Responsible Party identified in desk procedure that has oversight business process in question, to the Finance Operations Director. At the beginning of each fiscal year, the Finance Operations Director or their designee will send a list of desk procedures requiring review to the Deputy Director of Administration and Finance and the Unit Managers impacted. The Unit Managers will be responsible for disseminating that information to their teams and ensuring reviews are completed. At the end of the fiscal year, the Finance Operations Director or their designee, will submit a report to the Deputy Director of Administration of Finance each year by July 30th showcasing desk procedure/audit statuses for the prior fiscal year. The report will show a calculation of the percentage of desk procedures reviewed and desk audits completed by dividing the count of desk procedures reviewed by the count of active desk procedures in the agency, as well as the count of desk audits completed based on the amount identified to be completed that year/biennium. Upon receipt of the annual report, the Deputy Director of Administration and Finance will present the data metrics to the Executive Team, inclusive of the Internal Auditor to determine if any corrective action is required.
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Performance Budgeting System Reports
